How to Manage a Construction Project

How to Manage a Construction Project Banner

Do you need to learn how to manage a construction project?

If you are in charge of construction project management and want to do the job right, you need a solid plan. Proper construction project management is the difference between finishing the project on time and missing your deadline. You could also go over your project budget if you don’t have a way to maintain your construction project management. This guide explains what steps you must take to manage any construction industry project.

Note: Check out our Definitive Guide to Construction Bidding while you’re here.

Set the Project Scope

What are the steps to manage a construction project?

The first step is to set the scope of your project. In simple terms, your project scope lists all the things for which you and your team are responsible. You list the different tasks you will perform at various stages of your project and estimate a timeline with milestones. Of all the stages of construction project management, this is one of the most important because it sets the foundation.

Create an Outline

You are now ready for the second step in construction project management.

You create a project outline that shows how you will proceed through each phase of your construction project. Use a process flow chart to decide how you will handle different events that might come up along the way, and you reduce the odds of unneeded complications. Your outline should include a basic overview of your entire project from start to finish, but it should also break your project down into smaller sections. Keep a digital and physical copy of your outline.

Define Roles

Defining roles is an essential part of any construction project management plan.

In this stage, you decide the areas of your project for which your project managers are responsible. Decide who will manage and supervise various parts of the project and who will approve additional expenses that might come up along the way. If someone hired you to complete a construction project, you need a contact within the company to validate any required project changes.


Scheduling is a critical part of construction project management because it is where you decide when to start the project and offer the client a timeline for project completion.

During this stage, you also highlight milestones that help the client track your progress along the way. You need to show your client that you and your team are on track, and benchmarks do the job. Setting expectations is vital in this part of the process. Let your client know that unforeseen events could delay the project.

Create Communication Channels

Communication is one of the most critical construction project planning steps.

Your team needs a communication plan to communicate with you and each other effectively. You must also be able to communicate with the client. Make sure each team manager knows how to contact their supervisor or management about any issues or concerns they have.

If you would like to stay on track, have your project managers type daily and weekly reports detailing their progress and any problems they encounter along the way. In addition to those communication steps, create a checklist of everything you do so that you have something to show the client.

Hold a Project Meeting

All the pieces are now in place.

You have your outline and know how you will communicate with your team. Before you launch your project, you must hold a meeting with your managers and the client. Go over your outline and list the steps you will take throughout the construction project, and include examples. Take your time and ensure the client understands what to expect each step of the way.

After you go over everything with your managers and the client, ask everyone if they have any questions about the construction project. Construction projects take time and require a lot of resources, and having everything in order from the start ensures you stay on track. Have the client sign a copy of the project plan to reduce the odds of future disagreements. After you have the client’s signature, you are ready to launch your construction project.

Final Thoughts on How to Manage a Construction Project

Completing a construction project requires planning, timing, and dedication.

A lot of parts must work together correctly for everything to turn out the way you had planned from the start. It’s easy for your project to fall off track if you don’t have something holding it all together, and that’s where construction project management comes into play.

A solid plan makes all the difference in the world. It keeps your construction project on track and ensures that you and the client are on the same page. If you need a way to plan your construction project that gets results, the tips you have just learned are a great place to start.