Construction Project Management Software

The Top Choices for 2020

Keeping all the elements of a project in sync can be a challenge. For HVAC, construction, and plumbing contractors, a single mistake in the job process can be costly, which makes total control over projects essential.

Since the dawn of the computer age, digital approaches to project management have come to the fore. It’s now a race to find the best construction project management software that defines a contractor’s climb to success, and with the right construction management software, no project is beyond your reach.

In this guide, we’ll break down everything you need to know about project management software, introduce you to the top construction management software applications, and provide you with a construction management software comparison. Does your business need premium  management software? Read on to find out.

Primary Functions of Construction Project Management Software

You’re convinced that the best construction management software takes organization and efficiency to a whole new level,
but what does construction management software do?

To a degree, that depends on the project management software suite in question. Some types of software do more than others, and there are plenty of “project management" tools that aren’t part of an overall software suite.

For instance, Microsoft’s Enterprise versions of its Office 365 suite include a lot of tools that work for project management, but the primary purpose of that software suite is document generation and collaboration.

Software suites explicitly designed for managing every aspect of a  project are actually quite rare. In most cases, these applications offer additional functionality, and specific construction management software tools are components of larger team management suites.

While the exact functions provided vary between construction management software suites, each option covers the following basic parameters:

Task management

Once your project is underway, you’ll need tools to make sure your team completes tasks efficiently and accurately. Task management is a critical component of many project management software suites, but not every program offers this functionality.


Even free construction pm tools help you plan your projects. Planning is such an essential part of project management that any software that didn’t provide this functionality wouldn’t be of any use. The exact degree to which software helps you plan your projects, however, varies depending on the software suite you choose.

Data sharing and collaboration

Your team will need to be able to communicate freely and clearly to complete projects efficiently. Most organizations use a medley of multiple operating systems, device types, and software suites, so useful construction management software makes proper collaboration across platforms possible.

Support and error management

Things go wrong in every project, and every software application has its flaws. Proper project management software helps you recover from errors, and it includes support that gets your team back on track after slowdowns.

Task tracking

Get the impression that one segment of your team is holding tasks back more than any other? Task tracking, also known as time tracking, is a valuable tool that allows you to check the time it takes to complete each task within your project.

Sitepod is a powerful construction project management solution that automates and organizes every aspect of your workflow for maximum efficiency.

In all fairness, we are somewhat biased towards this option — but not without reason, as you will see. Are we the right project management software tool for your construction business? As of now, our solution is more geared towards Electrical Contractors, Plumbing Contractors, and HVAC Contractors.

To be perfectly blunt, we may not be the best fit for your business. That’s for you to decide and why we put together this comparison for you.


  • Project Management
  • No Per-User Fees (Unlimited Users)
  • Accounting Features
  • Banking Integration
  • Mobile App
  • Field Communication
  • Service Calls
  • Proposals and Tasks Templates
  • Leads and Pipeline Management
  • Easy-to-use interface


  • Only services Electrical Contractors, Plumbing Contractors, and HVAC Contractors
  • We’re a new company with a modest sized user base.
  • Our accounting features only work on desktop at this time

One of the more widely reviewed construction pm software, Buildertrend, offers a free trial period and unlimited training to assist each user in integrating their software. Best suited for the construction industry, Buildertrend can store all notes, photos and documents in one location.


  • Free trial period
  • Unlimited and personalized training
  • Offers client portal for customers to see the progression of their projects.


  • Systems can be clunky, especially on the app
  • No direct banking integration
  • Not worth the price for a smaller construction company

CoConstruct is an entirely cloud-based software that is useful to access the information needed from various locations. However, with no search bar or overview master schedule, CoConstruct seems to fall short in its user-friendliness.


  • Cloud-based software
  • Excellent training
  • Continually improving based off client’s comments and feedback


  • You pay more as you add more projects
  • No direct banking integration
  • Limited search capabilities

ProCore is marketed towards construction professionals, meaning a vast majority of the employees do not have access to a desktop and will be using the mobile app. Unfortunately, a large amount of information such as all company projects, company directory, and personal lists, are not able to be displayed on the app.


  • Excellent at managing a range of projects
  • Adept at document management
  • Simple implementation process


  • Expensive
  • They charge extra for each batch of features
  • They charge more as your business grows
  • The app is not very user friendly

This construction management software suite offers professional-grade resource management and asset tracking, and its user interface leaves little room for disappointment. Best of all, LiquidPlanner appears committed to the true spirit of DevOps: continually improve your products to the best of your ability!


  • Responsive, dynamic apps
  • Great support
  • Mobile compatibility
  • Intuitive drag-and-drop interface


  • Great things come at considerable cost
  • On-boarding your team takes time and effort

As one of the most feature-rich construction project management software options on the market, TeamWork Projects is an option for groups that routinely tackle many different types of projects. As one of the newest entries to its construction software category, TeamWork Projects is also one of the most adaptive options for your team.


  • The intuitive design carries across platforms seamlessly


  • No option to markup PDFs or images

Known for its web-based CRM software, ZoHo strikes again with ZoHo Projects. Just like this developer’s CRM, however, ZoHo Projects can be unreliable and hard to integrate. At the same time, ZoHo’s price point is hard to beat, and this brand’s software has become more intuitive and mobile-friendly over the years.


  • Easy to communicate between team members
  • Works well on most mobile devices


  • ZoHo’s usability remains sub-par
  • Big teams may struggle with ZoHo’s infrastructure

Smartsheet has been around for a while, and it shows. This software suite can be somewhat clunky, but it’s also one of the heaviest hitters for sheer number-crunching.


  • Legacy program with plenty of heft
  • Excellent customization options


  • Slower to adapt to the latest trends in software development
  • Requires familiarity with spreadsheets to get the full use

Wrike’s main selling point is its ease of setup. Software that’s easy to onboard, however, is often also lacking in essential key features. Larger teams might prefer a more robust, mainstream option.


  • Easiest option to set up
  • A simple interface on desktop and mobile


  • You’ll need to upgrade your subscription to access premium features
  • Wrike lacks essential key features for subcontractors

What’s best about Redmine? Its price. Redmine proves you can make a project management software app without charging a dime, but you’ll want a paid service for professional-grade functionality.


  • Free-to-use construction pm software
  • Open-source with virtually unlimited customization potential


  • Minimal functionality
  • No dedicated support

One of the most significant downsides when using a construction software System is when they charge per user. No need to worry about that when using Service Fusion. They do not have any per-user fees or any contracts giving you the ability to upgrade (or downgrade) your plan based on your needs.


  • No per-user fees or contracts
  • Step by step onboarding process
  • Easy to create a schedule on the app


  • Limited report options
  • Poor customer service
  • No leads and pipeline management

SimPro markets itself as being the one-stop-shop to streamline operations and workflow. However, in doing so, it can be challenging to understand where it stores all the information. SimPro is best used for field service management as trade contractors created it for those in a similar field.


  • One app to store all data for company, clients, and employees
  • Online help guides
  • Connects with QuickBooks and Xero software for streamlining accounting data


  • Databases can be confusing to navigate
  • Training on how to use the app is difficult

Job Progress is an excellent option for those looking for software geared towards Home Improvement Contractor Management. Its mobile app is easy to use and secure cloud storage makes this an excellent choice for anyone who is on the go.


  • Easy to use App and cloud storage
  • Able to track multiple jobs at a time
  • Excellent customer service


  • Set up process can be extensive
  • Lacks robust accounting features

What is

Construction Project Management

Construction management software organizes all the various components of a project under a single umbrella. No matter how many different facets your project might have, it’s always possible to become more organized, and functional task management software helps your entire team communicate, collaborate, and get the job done faster.

Collaboration software comes in many shapes and sizes. At the dawn of the second decade of the 21st century, however, it’s already clear that mobile devices and cloud computing are coming to the fore in the business arena. We’re gradually moving toward a paradigm in which our data follows us wherever we go, and electronic devices form an ever-interlocking web around every member of the international professional class.

Rather than serving as cages, however, these devices act as prostheses or exoskeletons that allow business professionals to accomplish undreamed-of feats. With just a few devices and software suites, a single asset can perform work that would have tied up more than a dozen workers as recently as 20 years ago.

For this techno-utopian dream to fully take root in the world of business, however, it’s essential to use tools that properly exploit the fantastic resources that mobile and desktop devices have become. Workflow software can even get in your way in extreme cases, so learning how to find the best construction project management software on the market is essential. With the right construction management software, you’ll take your company a decade ahead of the competition in no time.

Rather than serving as cages, however, these devices act as prostheses or exoskeletons that allow business professionals to accomplish undreamed-of feats. With just a few devices and software suites, a single asset can perform work that would have tied up more than a dozen workers as recently as 20 years ago.

For this techno-utopian dream to fully take root in the world of business, however, it’s essential to use tools that properly exploit the fantastic resources that mobile and desktop devices have become. Workflow software can even get in your way in extreme cases, so learning how to find the best construction pm software on the market is essential. With the right construction management software, you’ll take your company a decade ahead of the competition in no time.

All-in-One Construction Management Software

Who needs Project Management Software?

Professionals across a wide variety of fields need management software to keep their teams organized and their margins profitable. Any industry that includes projects involving multiple team members can benefit from the best software, and this technology is essential in the following three professional fields:

Plumbing contractors

When a leak springs in a brand-new building, it’s the plumbing contractor that bears the blame. Whether it’s repairs or new construction, proper task management is essential to success in plumbing contracting.

The best construction pm management software tools for plumbing will make it easy to keep track of operations throughout the project site in real-time.

From there, you’ll gain access to a top-down overview of everything that’s going on in your plumbing project.

It’s only with this birds-eye view that you’ll be able to make sure every part fits together and water always goes where it’s supposed to go.

Electrical contractors

Working with electricity isn’t like any other discipline. One wrong move and you’ve sustained a severe injury or even lost a life. Therefore, proper planning is even more critical in electrical contracting than it is in other forms of architecture, engineering, or maintenance.

Electrical contractors need to be able to follow rigid, multi-step protocols every time. In many cases, complicated systems nest together to create a cohesive project, and the multi-dimensionality of electrical engineering demands excellent organizational tools.

The best management software tools on the market accommodate for the technical complexity of electrical tasks by providing workflow optimization services for team-wide operations. As mobile devices become increasingly useful in electrical fields, multi-device integration also becomes more critical in electrician-oriented project tracking and management software.

HVAC contractors

Clients rely on your expertise to keep their spaces clean and safe for employees, family members, and anyone else who steps inside. There’s a lot to keep track of on any HVAC-related job, and organizing new projects is the most challenging aspect of an HVAC contractor’s career.

The best construction pm software for HVAC contractors makes it easy to establish and share safety protocols. HVAC installation can be hazardous for workers, and the primary purpose of installing high-end HVAC equipment is workplace health and safety. Keeping projects tight and making sure that team members can communicate effectively is every HVAC contractor’s dream, and the right construction pm software can get it done.

Paid vs. Free

What’s better: premium collaboration software or free tools? Even with just this brief look at the software we’ve covered so far, it’s clear that there’s a big difference between free construction project management tools and professional workflow software.

The world of construction project management software is no different from any other facet of the digital age, so the same truths hold. For years, developers and consumers alike have agreed that if you aren’t paying for a piece of software or a service, you are the product. Even if you aren’t the product, free or “freemium" software is never as robust as paid options.

Why? It all comes down to simple incentives. People who make paid software have the lure of money to improve their work, and they can also access better resources with the capital they gain from software sales. As a result, paid developers make products that are better across the board.

Free management software

Whether you want to optimize your team’s sharing capability or adequate planning resources are most important for your project, the best software will not be free software. Construction project management software is only as good as the time and resources that went into it, and when you have a steady inflow of capital from license sales, you can go the extra mile to create genuinely superb products.

When you’re gearing up for a new project, keeping costs as minimal as possible is the goal. Adding another expense to the roster is the last thing you want, but investing in the best software early in the planning stages can save you a lot of money over the long haul.

Paid software

Regardless of the scope of your project, coming prepared increases your chances of success. Whether this project will make or break your company or you’re just trying to expand your client pool, investing in high-end construction management software will end up being worth it.

We’ve covered the best management software on the market, and we’ve explained why this software is so essential for your company. Most of all, however, we’ve imparted all that project management software can do. Business technology has come a long way in the last decade, and enterprises around the world can now benefit from project management software that is as sophisticated as it is intuitive.

Remember that you get what you pay for. Consider your needs seriously and select the best software suite that will give each of your team members what they need to shine.

What's involved in a project?

Every project involves a variety of key players. Stakeholders, project managers (PMs), and team members all work together to delineate the parameters of the project and bring it to completion. For a project to be a success, everyone needs to understand their roles, and they must carry out these roles effectively.

Projects have distinct beginnings, middles, and ends. These sections of a project’s lifetime group into the following stages:


The conceptualization stage of a project is the least structured. Project conceptualization often happens organically as your company’s needs change. In other cases, team members work actively to conceptualize new projects that will add value to the company.

The only goal of the conceptualization phase is to come up with the idea that you want to execute. It isn’t necessary to have a clear plan; all that you need to do is recognize a good idea when it slides across your desk.


Once you’ve found an idea worth pursuing, you transform it into a project during the planning phase. It’s during this stage that you and your team come up with a definitive plan that you’ll use throughout the lifetime of the project.

The planning phase is the most critical part of the project cycle. Without proper planning, you’ll reach a point in your project when a team member doesn’t know what to do, or when a crucial detail hasn’t been included. From there, a domino effect of disaster occurs that dooms every project that comes in its path.

A proper project plan includes clear goals, expected costs, required materials, timelines, human resource applications, and a whole medley of other critical factors. It takes years of experience and a scientific attitude to do project planning right, and the latest business technology tools make getting prepped for projects fool-proof.


If you’ve adequately planned, executing your project should be smooth and worry-free. Any flaws in your plan, however, will make themselves painfully apparent during execution. Executions also become stressful when your operations aren’t fully synchronized. Many companies get flustered in these situations and run around putting out fire after fire, but you can avoid all that wasted effort with a little bit of proper planning and organized execution.

Once you’ve completed the execution phase, your project will mostly be over. You’ll still need to record the results of your project, however, and prepare for the results of your efforts. A properly executed execution phase presides over its operation, cleans up the after-effects and ties up all the loose ends of a successful project.


The termination of a project is the decisive moment that each of the contributors agrees that project-related activities have ended. Now’s the time to read the tea leaves and find out what the future will bring. The newer factors you must assess once it’s all over, the more significant the impact that your project had.

Throughout each stage of your project, you’ll need to establish proper protocols for making sure the execution process is a success. Termination is the perfect time to assess the steps you took to manage your construction project: Are your methods effective, or do you need to invest more into project management?

All-in-One Construction Management Software